TA Privacy Policy
TA Privacy Policy
INFORMATION ABOUT DATA PROTECTION FOR JOB APPLICANTS
For the safety of your personal data, we would like to inform you that taking part in the recruitment process at Godel Technologies Europe requires you to provide your personal data.
By applying for a job advert through the website Careers – Godel Technologies, responding to the message regarding recruitment process and taking part in that processor otherwise submitting a recruitment application, you agree to the processing of your personal data by the company from Godel Technologies Europe group as a personal data controller, for the purpose of recruiting for the selected position.
Before submitting a recruitment application, please read the information on the grounds and principles of personal data processing below and on the website at https://www.godeltech.com/privacy/.
GDPR INFORMATION CLAUSE
The company from Godel Technologies Europe group that is recruiting for the position is the Controller of your personal data collected during the recruitment process.
Detailed information on the Controller of your personal data and the processing of your personal data in the recruitment process:
United Kingdom
GODEL TECHNOLOGIES EUROPE LIMITED
Charlotte Street,
9th Floor, NEO Building,
M1 4ET Manchester
+44 (0) 161 219 8100
Poland
GODEL TECHNOLOGIES EUROPE SP. Z O. O.
Ul. Stefana Żeromskiego 94b,
90-550 Łódź
Lithuania
GODEL TECHNOLOGIES EUROPE, UAB
Žalgirio g. 135, 2nd Floor,
08217 Vilnius
Bulgaria
GODEL TECHNOLOGIES EUROPE, EOOD
40 Tsarigradsko Shose Blvd,
2nd Floor,
1750 Sofia
Georgia
GODEL TECHNOLOGIES LLC
Giorgi Saakadze II Ln,
Atrium Business Center, 4th Floor,
0160 Tbilisi
This information may also be communicated to you, in particular in documents addressed to the candidate, electronically or by posting via the internet.
DATA SOURCE
Personal data comes directly from the candidate (applications submitted in response to job advertisement posted on website or job portals, CV sent by candidate). We can also contact candidates directly via social networking sites (e.g. LinkedIn). With the first contact we send a request for the interest in the presented job offer and further contact. After receiving candidates’ interest, we register the candidates’ data like name, surname and contact details available on candidate’s public profile in our internal system. We send a request for consent for recruitment process or ask candidate to send application via Careers – Godel Technologies to continue recruitment process.
PURPOSE OF DATA PROCESSING. LEGAL BASIS FOR PROCESSING
Your personal data will be processed for the purpose of the recruitment process and, if you give the appropriate consent, also for future recruitment processes.
Personal data may be processed under more than one lawful reason/basis. Below you will find information about the purposes for which we use personal data and the different legal grounds upon which we process that personal data.
1) Legal obligation incumbent on the Controller (Article 6(1)(c) of GDPR in connection with the provisions of proper laws): – related to the recruitment process, – for the purpose of establishing an employment relationship,
2) The processing is necessary for the performance of a contract to which the data subject is a party, or to take action at the request of the data subject prior to concluding a contract [(Art. 6(1)(b) GDPR) (where we have concluded a contract with you, we will process your personal data for the performance of that contract, e.g.,
a cooperation agreement)],
3) Consent to carry out the recruitment process for data not required by law (e.g. your picture), as well as for future recruitment processes (Article 6(1)(a) of GDPR),
4) Legitimate interest of the Controller (Article 6(1)(f) GDPR), if it does not at the same time violate the rights and freedoms of the candidate, the purpose necessary to exercise our right, to establish or assert or defend against possible claims.
We inform you that the provision of personal data is voluntary, however, the provision of data specified in applicable laws is required to participate in the recruitment.
DATA PROCESSING DURATION
RECRUITMENT PROCESS
A. Specific recruitment process
Your personal data will be processed for the purpose of the recruitment process for the period necessary to carry out the recruitment process/until the conclusion of the recruitment process.
Following this, it will be processed for the purposes, for the duration and to the extent required by law or for the safeguarding of possible claims, until they become barred.
B. Future recruitment process
For future recruitments data will be processed based on consent, considering market standard and legitimate interest of the company and candidate. Legitimate interest comes from the need to avoid abusive cold communications by TA personnel, also to keep candidate informed about other opportunities for candidate. The overall period of storage of information is no longer than 24 months since the moment of last communication between candidate and company or until the direct candidate request of removal/consent revoke.
Candidate data is stored only within Godel group of companies, classified as confidential information and not transferred to any 3rd parties.
EMPLOYMENT/COOPERATION
Generally, personal data will be processed for the duration of the employment contract/cooperation contract, plus an additional statutory limitation period after termination of contract. We may keep some data, e.g. information for pension purposes, tax settlements, for as long as necessary to meet legal requirements.
We will delete or anonymize data in particular if consent to processing is withdrawn (if consent was the basis for processing), if the data subject successfully objects to further processing (if the basis for processing was our legitimate interest); the statute of limitations for possible claims will expire (if the data was processed to fulfill a contract), deadlines that result from other regulations will expire.
Examples of data retention periods*:
1) Video surveillance footages in Godel offices is captured and stored for maximum 3 months.
2) Expiry of service provider’s claims between professional entities under service contracts, warranty entitlements and documents – maximum 2 years.
3) Expiry of claims in the relationship between entities and non-professional clients and other claims in the relationship between professional entities, also for claims under labour law – maximum 3 years.
4) Financial and accounting records, books of account – 5 years (from the end of the fiscal year) – maximum 5 years (from the end of the fiscal year).
5) Expiry of civil law claims, social security documentation – maximum 10 years.
6) Personnel and payroll records – maximum 50 years.
* In Poland. Outlined periods may be less for specific countries based on other local regulations.
INFORMATION ABOUT YOUR RIGHTS
You have the right to access your personal data, request their rectification (e.g., if they are incorrect, incomplete), deletion (when they are no longer necessary to fulfill the purpose for which they were collected or the data were not processed in accordance with GDPR or other legislation), restriction of processing, transfer, object to their processing (where the legal basis for processing these data is a legitimate interest or
a public interest) and lodge a complaint to the local supervisory authority in charge of personal data protection. To the extent that your data is or will be processed based on consent – you have the right to withdraw your consent to data processing at any time. Withdrawal of consent does not affect the lawfulness of processing carried out based on consent before its withdrawal. Further processing will then be possible for other purposes (e.g. performance of a contract, assertion of claims, defence against claims), based on a valid legal basis. Consent can be withdrawn by sending a statement of withdrawal of consent to the Controller’s post or e-mail address.
DATA SHARING WITH THIRD PARTIES. INTERNATIONAL TRANSFERS
Personal data may be shared with other parties (sub-contractors) to the extent required to provide services, such as, without limitation, software providers, IT systems, other support services providers (in particular, accounting, postal, email, hosting, maintenance, legal services). In addition, personal data shall not be transferred to other entities apart from public authorities authorized to access the data or to other entities under applicable laws. As a rule, personal data shall not be transferred to third countries or international organizations within the meaning of GDPR. The transfer of personal data may take place within the Godel Technologies group of companies (list of entities: United Kingdom – HQ, Poland, Lithuania, Bulgaria, Georgia, United Arab Emirates) or to other authorized entities cooperating with the Godel Technologies group of companies in accordance with data protection regulations. In particular, in the case of transfers of personal data to countries outside the EU/EEA, transfers shall be made in accordance with Chapter V GDPR. In most of the cases such international transfers are based on adequacy decision of EU and UK Parliaments (article 45 GDPR). In case transfer is performed outside of the territory covered by adequacy decisions, transfer may be performed by implementing of appropriate safeguards: International Data Transfer Agreement and Risk assessment and/or international transfer “Standard Contractual Clauses” (SCCs) approved by the relevant supervisory authority and with an adequate level of protection for personal data as in the EU/EE.
Please be further informed that we do not use systems for automated decision-making.
If you have questions about how we process your personal data, please contact us.